How To Do Annual Inventory Listing BIR 2022

Annual inventory listing

Are you feeling overwhelmed when you think about preparing your business’s annual inventory listing? Don’t worry, you’re not alone. Many business owners feel the same way. However, it’s important that you take the time to prepare an accurate inventory listing so you can keep track of your company’s finances. In this blog post, we’ll outline the steps you need to take to get started. We’ll also provide some tips on how to make the process easier. So, what are you waiting for? Let’s get started!

The BIR requires businesses to trade or sell goods to submit the annual inventory listing before January 30. If you’re required to submit this document, here are the proper ways to make the yearly inventory list and the sworn statement. In this article, I’ll show you how to compute unit costs according to the BIR standards.

What is Annual Inventory Listing

The Bureau of Internal Revenue issued Revenue Memorandum Circular No. 57-2015. This memorandum requires all those businesses to sell goods or items, real estate dealers or developers, manufacturers, retailers, wholesalers, and those involved in construction. 

Who are Required to File Inventory Listing

In this memorandum, every business must submit a list of all inventories, supplies, and materials at the end of the calendar year. This annual inventory listing must include the sword statement. Furthermore, this memorandum also consists of the different templates for the annual inventory list BIR. For more details, check the BIR website.

How To Prepare Inventory Listing

This template is for the Retail/Manufacturing, Real estate Industry and, Construction Industry. For discussion purposes, I’ll be focusing on the retail, wholesaler, and manufacturing business. Since most of the companies are engaged in this industry, see the templates here.

What Template Should You Use to Prepare Inventory Listing

Annex-download

Annex A: Retail/Manufacturing

how to prepare inventory listing

Use this template if you are engaged in selling items both online or not. This template includes those who are selling dry goods. However, it excludes anyone who is rendering services to the clients. Examples are a salon, barbershop, and even boarding house. 

Related: How to Start Sari-sari Store

Annex B: Real Estate Industry

how to prepare annual inventory listing

This template is available for engaging in buying and selling natural properties or even real estate developers. 

Annex C: Construction Industry

Those who are engaged in construction and contractor agents must use this template.

How To Do Inventory Listing BIR- Step-by-Step

You might not be familiar with many columns or not sure how to fill up that column. To make sure you’re doing it right, I’m going to explain each term and column. Let me use Annex A for retail and manufacturing companies.

Column 1: Product/Inventory Code

how to do annual inventory listing

In this column, you have to indicate all the unsold stocks you have. Suppose you maintain the coding for each item or product that would be better. However, you can use a short inventory code that could help you to differentiate.

Column 2: Item Description

how to do annual inventory listing

Make a brief description of your items or products. For example, you can mention the brand name or use it as white or brown for sugar. 

Column 3-5: Location

how to do inventory listing

These columns are used if your products or items are on consignment, parked goods, and goods you put on consignment.

In the address, you need to specify the business location, not the personal address. If the private address is the same as the business, then you can use it. 

Here are the other Related Tips

Besides, four codes are mentioned in the template. Let me tell you what code you should for your goods on hand and goods on consignment. 

  1. CH- are goods or products that are were consigned. To make it simple, let me give you an example. Let us say that you have a friend who requested to sell his products in your business stores. Although you have those items basically, the unsold items are still owned by the consignor or the one who puts his goods on your business.
  2. P- these are parked goods owned by related parties. These items are not for sale nor consignments. You assume that your friend or family-related business asked you to store their supplies in your business warehouse. 
  3. O- These are your goods. So it means you owned these items. 
  4. CO- If you have other goods or items sent for consignment are still your inventory as long as it is unsold. These items as consignments should have duplicate records in the consignee’s forms. The BIR will investigate any differences in the reported stock. So make sure that your descriptions of items are the same as the consigned goods or commodities.

Column 6: Inventory Valuation Method

how to do inventory listing

In this column, you have to specify what method you use to arrive at your unit cost per item or product. There are many inventory valuation methods, but not all accounting inventory valuation methods are acceptable by the Bureau of Internal Revenue. 

For the discussion, I’ll mention only three of those inventory valuations for the annual inventory list. These methods are a weighted average method, FIFO, and Specific Identification.   

Total Sold items at the end of the year were 65. What would the unit price on the annual inventory list?

FIFO or First-in-First-Out

This inventory valuation is commonly used today. To make it simple, I’ll give you little data to help you understand how quickly.

The unit price should be 10.15/pc. Why do we use the unit price? Because we assume that all items sold were from the dates starting February up to September 3, 2020. However, we’ve noticed that the total unsold are a portion of the items bought on September 3, 2020.

Weighted Average

This method is the simplest way to compute or determine the unit price of each item or product. To calculate the unit price is to divide the total amounts by the total quantity purchased. 

Based on the above data, the unit price is computed as 10.03/pc(792.25/79).

Specific Identification

This method of inventory valuation is usually used by real estate/dealers. This method is generally proper when there is little inventory with a higher unit price. 

Column 7: Unit Price

how to do annual inventory listing

In this column, you will indicate the unit price we computed based on the inventory valuation method you’re using. Unit cost means the price you pay for the goods or items bought, not the selling price.

Column 8: Unit of Measurement

how to prepare annual inventory listing

This column indicates how you measure the goods or items. For example, these measurements are kilos, grams, liters, packs, pieces, dozens, etc. 

Column 9: Total Weight/Volume

how to prepare inventory listing BIR

The information you will put here is the unsold items. So, for example, you have to indicate how many kilos are left or still unsold as to sugar. 

Column 10: Total Cost

how to prepare inventory listing BIR

To determine the total cost, you multiply the total weight/volume(column 9) by unit price(column 7). 

Related: How to Register Your Business in the BIR

How to fill up the Sworn Statement

Sworn Statements for Inventory Listing
How to fill up Sworn Statements

This document is necessary when submitting the annual inventory listing to the BIR. Here is the information you need to indicate in the bullets. I’m sure some of the missing data are understandable, but there are some you might be asking. 

Let me tell you about the first two bullets.

  • The first line you have to indicate if you’re engaged in stock-in-trade, materials, supplies, etc. In this line, if all the inventory list is for sale, you have to indicate stocks-in-trade. However, in some cases, you might use materials to show those inventories are not for sale. For example, the construction industry needs to submit a list listing, but those inventories are not for sale. So it means they have to indicate as materials.
  • The following line in the first bullet is you have to indicates what template you used. For example, it could be Annex A or B, etc. 
  • The second bullet is to mention what RMC number. In this case, it is the RMC 57-2015.

Related: New BIR Form 1709 issued for Related Party Transactions

Important Points

  1. Make sure the cost of ending inventory to be indicated in the inventory listing must equal or the same amount of ending inventory presented in your financial statements. Doing so will avoid future penalties and surcharges. 
  2. In submitting your inventory listing,  you must provide hard copy and soft copy. Either you use DVD-R to store the inventory listing or USB. 
  3. Don’t forget to notarized the Sworn Declaration before submitting to the BIR. Secure three copies.
  4. If you don’t have ending inventory, you are still required to submit a hard copy of inventory listing and/or DVD or USB depending the RDO.

How To File Annual Inventory Listing

Aside from the annual inventory listing prepared, the following documents must be submitted:

For taxpayers with tangible asset-rich balance sheets with at least half of total assets in working capital assets – hard and soft copies of schedules/lists prescribed herein, using the format provided in Annex A of this Circular for manufacturing/merchandising or retail companies, Annex B and B-1 for real estate companies, and Annex C for those in the construction industry.

Regular Taxpayers – soft copies of inventory list including other applicable schedules stored in a properly labeled DVD-R. This should be submitted with a notarized certification, as provided under Annex D of this Circular, duly signed by the authorized representative of the taxpayer.

If you have any questions, please drop in the comment section. We’re happy to assist you. 

Recommended: Top 10 FAQs About Business Taxes

162 Replies to “How To Do Annual Inventory Listing BIR 2022”

  1. if inventory submission is not indicated in your certificate of registration. Does it mean you may not submit the said requirement annually?

      1. Hello, are suppliers of agricultural products like perishable banana or vegetables have to submit inventories? Thanks

  2. Hi Good day,

    If our unit price is in dollar, how we can report in the inventory list? Do we need to put the the exchange rate instead of the unit price?
    Thank you very much.

      1. Good day, our business only start ng 2020 and due pandemic we missed/didn’t learn yet this inventory listing nor stated in the COR. Need pa rin po ba namin magsubmit for 2020 and hm po ang penalty? or should we just proceed na lng sa 2021. Thank you

          1. Sir ako din Po 3 years na Po sa business no transaction ever since due to pandemic ,kaya Po plan ko na isara bIR PERMIT ko ,ngaun ko Lang din po nalamn about sa inventory list ,Wala naman Po dumadating na memo Saken from RDO ,may penalty na Po kaya ako at ano po isubmit ko need ko daw Po Kasi list inventory of goods etc.isa Po sa mga requirements for closure ,,?Sana matulungan nyo Po ako ,salamt
            God bless

  3. Sir
    Thank you for article.
    Can we amend the inventory listing assuming we file it on or before Jan31 this year.
    We are having hard time to account our inventories especially our warehouse in VisMin were affected by Typhoon Odette. Thank you

    1. If you’re purely services lang po, no need to submit the inventory listing. However, if there are raw materials, you must submit.

      In other RDO’s they don’t required, however yung iba no need to submit. Just to be safe you can ask your RDO.

      1. Hello po ask ko lng po kung aircon services po ang business need pa po ba magsubmit ng inventory list kasi last time po pinasubmit kami eh services lng naman po ung ginagawa namin?ung mga nilagay po namin dun is yung mga gamit namin for doing services tama po ba un?thanks po in advance

  4. when are we going to submit our annual inventory? and do we have to submit it twice or once a year?

  5. Hi may I know what should I encode in Annex A: Retail/Manufacturing inventory if we don’t have Ending inventory? Should i leave it blank and submit to BIR?

          1. Annex A and Annex D both need to notarized or just annex D? Do we also still need to edit out the mention of DVD-R on Annex D since we are not going to submit DVD-R?

          2. Hi may I ask if the Authorized Representative can sign the Annex A and D? or it should be the one member of the Board of directors that is authorized to sign the documents?

          3. Hi Sir. So pwede na po ako yung magsign since ako naman po yung naka authorized na authorized representative na nasa Secretary certificate?

      1. Good evening Sir went
        To rdo as we do not have inventory i still filed and peinted 4 copies of annex a and sworn declaration we were advised that no need for the DVDr but they still tequire pa din

  6. I have a pure service business, which I don’t have any inventories. Do I need to submit Inventory List?

  7. My mother owns the shop but I am the one tasked to submit this form. My questions are:

    – Should the sworn declaration be under my name as the “Authorized Representative” w/my signature and TIN number
    – Am I authorized to sign the Inventory (Excel file) itself?
    – Is the DVD/R Hardcopy not required anymore

      1. I am tasked by my mother to submit this. My questions are:

        – Can I submit both signed papers under her name and signature without SPA?
        – If not, shall I then put my name and signature on the sworn declaration instead? Will I put my TIN number below or hers?

  8. Thank you Sir Murillo, this is by far the only website that responds. (di ko po inexpect haha)
    God bless po sa inyo at sa pamilya nyo.

  9. Ang tin number po ba na nasa baba ng authorized representative ay tin number pa rin ng corporation kahit one of the board of members po ang naka sign sa authorized representative?

  10. Hi sir, I’m currently working at a restaurant as accounting assistant.
    -Do we need to comply with annual inventory listing?
    -If we do, Should we use the format of Annex A.
    Thank You.

  11. Hello Sir Rosben!
    We don’t have ending inventory for 2021, do we need to edit out the mention of DVD-R on Annex D since we are not going to submit DVD-R and input “No Inventory”, also in Annex A?
    Sample:
    “That in compliance with Section 13 of Revenue Regulations No. V-1, otherwise known as the Bookkeeping Regulations, submitted herewith is the DVD-R containing the summary list(s) / schedule(s) of inventory supplies and other goods – NO INVENTORY as of taxable year ending 2021.”

          1. Hello Sir how can i properly state in my sworn affidavit that there is no inventory for the said year.

  12. Hi. We own a general merchandise store, non-vat. Do we still need to submit the annual inventory list?

  13. what if the nature of business is services? do we need to submit inventory list?what are the forms and necessary docs?

  14. Hello. Does a Snack house business include filing annual inventory? ( We make our own burgers, etc.)

  15. Hello , good day sir! ano po ibig sabihin ng ending inventory po ? thank you po and What if wala pong financial statement yung small business ko po pero dti and bir registered, okay lang po ba yun or need ko po gumawa?

  16. Hi Sir, I am employed in a logisitics company just like the jt&e and lbc. I would like to ask if we are required to file an inventory list? We are actually preparing to include the supplies as part of the list but I just want to confirm this. Hoping for a response. Thanks!

      1. HI SIR im owner po ng furniture maker feb 2019 po ngstart pero until january 2022 no transaction so i decided nalang po n close ko nalng po kasi wala na po tlga ,never po ako ngfile ng inventory ano po kaya dapat ko gawin ,may penalty po ba ako since di ako nkapagfile since 2019 kumpleto naman po ako ng file 1701,2551q,0605,1701A eto po lang wala ako yung inventory ,need ko po kasi magsubmit ng list of ending inventory of goods,supplies including capital goods,,,, sana po matulungan nyo po ako ,,god bless po

      1. Question not related to post.
        Can you help me, I’m having troubles understanding the issuance and acceptance of BIR 2307 form.
        How do I know if what ATC code should I indicate and what ATC code should our customers indicate in the form.
        If the withholding agent is a sole proprietor, and I am a corporation. What ATC Code should he use.
        Thanks for replying.

  17. Also, Are non food inventories/items still included in the inventory? Example packaging materials and other supplies.

  18. Hi sir great day! May i ask po if the inventory list hard copy need to notarized or only the sworn statement?. second question, do i need to scan the sworn statement and save in dvdr or no need?. third, do i need to sign the inventory hard copy and scan, or it shouild be in excel format?.. thank you. hoping to here from you. Godbless

      1. thank you so much sir for the response, but regarding my third question po did you mean print the inventory list in excel form then i will sign it then need to scan ?. or just a e-signature?. thank you po

  19. just for clarification po sir im asking poo regarding the one i saved in the dvd-r do i have to print my inventory list first in excel format then sign and scan then save?. or just an e-signature only?..or no need to sign soft copy?.

  20. What if nag closed shop/stop operation 2020 due to pandemic at zero inventory, pero registered pa din sa BIR until now. Need pa din mag submit ng hard copy of inventory list with sworn declaration? How much penalty if hindi nkapag submit ng 2020 list.

  21. Good day! Sir Rosben need your help! Saang RDO po dapat i-file ung inventory sa Head office po ba or dito po sa Planta (Warehouse) . Thanks po

  22. Hello sir,need your help!
    It’s my first time to do this annual inventory list, how will I do it if I don’t have ending inventory what colum will I wrote or use po.

  23. Hello sir, please help po, I was shock to received a first notice from BIR stated that year 2018,2019 and 2020 no annual inventory list I submitted. But honestly I didn’t know about this and how to do it. I do inventory but for my records only. My question is do I start making my inventory for the year 2018? And how to do it po if no ending inventory.

  24. If you do not have inventory, being a Company engaged in providing service, do you still need to submit the Annex and indicate “No Inventories”? Or not required anymore?

  25. I have question regarding this statement Po: Make sure the cost of ending inventory to be indicated in the inventory listing must equal or the same amount of ending inventory presented in your financial statements.
    – lahat ba ng business ay need magsubmit ng financial statements sa BIR?

      1. One more question, please. Allowed ba ang sari sari store mag cash basis? If yes, magsa submit pa rin ba ng hardcopy and softcopy ng inventory listing?

          1. Ang business po na engaged sa pagbebenta ng gasul, pwede rin pong mag cash basis? Kapag cash basis po diba zero ang ending inventory dahil yung total purchases ay declared as COGS. Please correct me if I’m wrong. Thank you!

  26. Good day sir, unang tanong ko po pag small sarisari store lang po ang business kailangan padin po ba mag submit nang inventory list?
    Second question ko po if apartment po ang business kailangan padin po ba mag submit nang inventory list?

  27. Hi Sir. Just a few questions below:
    1. Annex A lang po ang required na iprint and isave sa DVD-R? No need na po yung inventory valuation?
    2. Kung sa HO po magfile, then we have 2 other branches with the same item, per line ko po ba ilalagay yung item code & Description to reflect the address?
    3. If yes po yung no. 2, can I use the remarks to tag the Branch and HO?
    Thank you po.

  28. Hi.

    We are a corporation and applied for registration under “Refreshment stands, Kiosks and counters” as Line of Business with the BIR.
    Since incorporation and BIR registration, we have not started any business due to pandemic and quarantine. Now, we are planning to officially close our business registration with the BIR and dissolve our corporation since we can’t see our company opening soon in 2 years.

    I would like to ask if we still need to submit the List of Ending Inventory and notarized Sworn Statement with regard to our circumstance.

    Thank you very much and more power to your blog!

  29. Hello sir for Annex C po kaka operate pa lang po ng construction firm wala pa po kami project ano po ilalagay ko? Thanks po!

  30. Hi Sir,

    Kailangan po ba namin magsubmit ng inventory list kung wala nmn inventory list sa FS namin pero may WIP po kami? Lagi po kasi nakalagay na the list should be reconciled with the amount declared in FS and ITR.

    Thanks po, your blog is such a great help.

  31. Question po, need po ba na magpapasa sa RDO is sya rin yung nakalagay na authorized representative sa Sworn Statement? Pwede ba na authorized representative yung accountant ng company?

      1. Thank you! another one po. What if yung owner yung nag-sign, then accountant magpasa sa BIR. Do we need authorization letter?

  32. Hi, good day!
    clarification lang po sana Sir. ung employer ko po, may 2 different line of business (diff. business name also). ung isa w/ last TIN 000, construction po (service and mfg of hollow blocks) and ung 001 ay manufacturing ng tanks. my questions are: 1) separate po ba ang Annex A inventory list ng 000 (mfg of hollow blocks) and 001? 2) wala pong on-going project at the end of year 2021, magsa-submit pa rin ako ng Annex C na may sulat na No Ending Inventory, tama po ba? 3) using the format provided sa blog nyo po, do i need to edit ung heading if raw materials lng meron?
    thank you po

  33. HI SIR im owner po ng furniture maker feb 2019 po ngstart pero until january 2022 no transaction so i decided nalang po n close ko nalng po kasi wala na po tlga ,never po ako ngfile ng inventory ano po kaya dapat ko gawin ,may penalty po ba ako since di ako nkapagfile since 2019 kumpleto naman po ako ng file 1701,2551q,0605,1701A eto po lang wala ako yung inventory ,need ko po kasi magsubmit ng list of ending inventory of goods,supplies including capital goods,,,, sana po matulungan nyo po ako ,,god bless po

  34. Hi sir good day
    Sir 3 years na Po Yung furniture shop ko line of business is (5239 other retail sale in specialized store )no transaction Po kme since nagbukas Po Ang business ko ,dahil Po sa pandemic ,nakakapagfile Po Ako Ng 1701Q,2551Q_2018,1701A,at 0605 every year,
    *need ko rin po magfile Ng Inventory list every year (no transaction Naman Po kme palgi)?
    *Balak ko na po Kasi isara BIR permit ko sir,eh Isa Po pla sa requirements Yung list of ending inventory of goods, supplies,including capital good ,ano po kaya dapat ko gawin 😞
    At sir Yung mga kahoy po na Sana panimula ko eh sa sobrng Mahal Po Ng gasul pinanggatong nalang po namen😞sana Po sir msagot nyo po katanungan ko 🙏🙏🙏
    God bless po

  35. Hello po ask ko lang po kailangan po ba talaga na mag submit ng inventory list for the year 2016, 2017,2018,2019,2020 and 2021? Now lang din po kasi namin nalaman na meron palang ganyan.. We recieve a mail from the bir dun palang namin na laman and yung business po is non existing na since 2018

  36. hi, my business is purely services. you said that we are not required to file, is this the same case even i have inventory listing on my COR po?

    or do i need to do something even im not required?

  37. Hi Sir! Nagtatahi po ng bag ang aking negosyo.
    Ang inventory po b n gagawin ko ay yung raw materials o yung bag n nayari n po n hindi p nabenta?
    TIA

  38. Hi sir. Paano po if may nailagay na amount sa merchandise inventory pero hindi naman for sale talaga yung balance nun, required po bang magsubmit? Pure service po ang business. Thank you.

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