Common Double Entry Accounting Mistakes-And How to Avoid Them!

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Mistakes in bookkeeping and accounting can be costly for business owners. But with a little bit of knowledge and some careful attention, these mistakes can be avoided. In this blog post, we’ll take a look at some of the most common double entry mistakes made by business owners, and we’ll provide tips on how to avoid them. So read on to learn more!

What Is Error Of Double Entry?

The error of double entry is a bookkeeping mistake that can occur when two transactions are recorded in the wrong accounts. This can happen when a business owner incorrectly records a purchase or sale, or when they forget to record a transaction altogether.

Common Double Entry Mistakes And How To Avoid Them!

1. Posting Errors

One of the most common double entry accounting mistakes is posting errors. This occurs when a business owner incorrectly records a transaction in their books. To avoid this mistake, be sure to carefully check your entries before you post them. If you’re not sure about an entry, ask someone else to review it for you.

Some of the common errors that can occur when posting include:

  • forgetting to post a transaction
  • recording a transaction in the wrong account
  • entering the wrong amount for a transaction

2. Incorrectly Classifying Transactions

Another common mistake is incorrectly classifying transactions. This occurs when a business owner records a transaction in the wrong account. For example, they may record a purchase as a sale, or they may record an expense as income. To avoid this mistake, be sure to carefully review your transactions and classify them correctly.

3. Reversing Entries

Reversing entries is another common double entry accounting mistake. This occurs when a business owner mistakenly records a transaction in reverse. For example, they may record a purchase as a sale, or they may record an expense as income. To avoid this mistake, be sure to carefully review your entries before you post them. If you’re not sure about an entry, ask someone else to review it for you.

4. Omitting Entries

Omitting entries is another common double entry accounting mistake. This occurs when a business owner forgets to record a transaction in their books. To avoid this mistake, be sure to keep a detailed list of all the transactions you need to record. You can also set up reminders for yourself so that you don’t forget to record any transactions.

5. Recording Transactions Out of Sequence

Recording transactions out of sequence is another common double entry accounting mistake. This occurs when a business owner records a transaction before they’ve recorded the previous transaction. For example, they may record a purchase before they’ve recorded the sale. To avoid this mistake, be sure to carefully review your entries before you post them. If you’re not sure about an entry, ask someone else to review it for you.

6. Incorrect Account Balances

Another common mistake is incorrect account balances. This can happen when a business owner fails to update their books after making a transaction. As a result, the wrong amount of money is reflected in the account balance. To avoid this mistake, always keep your books up-to-date and reconcile your accounts regularly.

7. Duplicate Entries

This occurs when a business owner records the same transaction twice in their books. As a result, the financial statements will be inaccurate. To avoid this mistake, always keep meticulous records and review your transactions regularly.

Here are the common duplicate errors:

  • recording a transaction twice
  • posting the same transaction to two different accounts

8. Unbalanced Entries

This is another common double entry accounting mistake. It occurs when the total of all the debit entries does not equal the total of all the credit entries. As a result, the financial statements will be inaccurate. To avoid this mistake, always check your entries for accuracy before posting them. If you’re not sure about an entry, ask someone else to review it for you.

9. Missing Entries

This occurs when a business owner forgets to record a transaction in their books. As a result, the financial statements will be inaccurate. To avoid this mistake, always keep meticulous records and review your transactions regularly.

10. Wrong Entries

This is the most common double entry accounting mistake. It occurs when a business owner records a transaction in the wrong account. For example, they may record a purchase as a sale, or they may record an expense as income. To avoid this mistake, be sure to carefully review your entries before you post them. If you’re not sure about an entry, ask someone else to review it for you.

Tips How To Prevent Common Double Entry Mistakes

There are some tips you can do to prevent common double entry accounting mistakes, such as:

1. Keep meticulous records: Always keep meticulous records of your transactions. This will help you avoid making mistakes.

2. Review your transactions regularly: Review your transactions regularly to ensure accuracy.

3. Be careful when posting entries: Be careful when posting entries to avoid recording a transaction in the wrong account.

4. Ask for help if needed: If you’re not sure about an entry, ask someone else to review it for you. This will help you avoid making mistakes.

5. Keep your books up-to-date: Always keep your books up-to-date to avoid incorrect account balances.

6. Reconcile your accounts regularly: Reconcile your accounts regularly to ensure accuracy.

7. Use accounting software: Use accounting software to help you keep track of your transactions and avoid making mistakes.

8. Hire a professional: Hire a professional accountant to help you with your bookkeeping and avoid making mistakes.

Related: 25 Ways to Reduce Your Tax Burden as a Small Business in the Philippines

Other Common Double Entry Mistakes and Accounting Errors

There are other common accounting errors that business owners make. Here are some of the most common ones:

1. Failure to properly record transactions:

This is a common error that can occur when business owners don’t keep meticulous records. To avoid this mistake, always keep meticulous records and review your transactions regularly.

Related: How to Reduce Your Philippine Tax in 2020

2. Incomplete or inaccurate financial statements:

This occurs when business owners don’t include all the required information in their financial statements. To avoid this mistake, be sure to include all the required information in your financial statements.

3. Failure to reconcile accounts:

This is a common error that can occur when business owners don’t reconcile their accounts regularly. To avoid this mistake, reconcile your accounts regularly.

4. Unauthorized transactions:

This is a common error that can occur when business owners allow unauthorized transactions. To avoid this mistake, only authorize transactions that are legitimate.

5. Fraudulent activities:

This is a common error that can occur when business owners engage in fraudulent activities. To avoid this mistake, always be honest and ethical in your business dealings.

Conclusion

Double entry accounting is a vital part of running a business. By avoiding these common double entry mistakes, you can ensure that your financial statements are accurate and that your business is running smoothly. If you need any help with double entry accounting, be sure to contact a professional accountant. They will be able to help you avoid making mistakes and keep your books in order.

Recommended: 15 Common Bookkeeping Mistakes Filipino Business Owners Make – And How to Avoid

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